Looking for a meaningful way to support a local charity and help make a difference behind the scenes?
Join Exeter Community Initiatives (ECI) as our Volunteer Clerk to the Trustees and play an important role in supporting the effective governance of the organisation.
Working closely with the Chair, Chief Executive and Board of Trustees, you will help ensure trustee meetings run smoothly by coordinating agendas, taking accurate minutes and maintaining key governance records.
This is an excellent opportunity for someone who is organised, detail-focused and interested in charity governance, administration or gaining experience of working with a Board of Trustees.
What you’ll do
- Prepare and circulate meeting agendas and supporting papers
- Attend Trustee Board meetings and take accurate minutes
- Record actions and decisions and follow up where required
- Maintain governance records and trustee documentation
- Support the scheduling and organisation of trustee meetings
- Help ensure key documents are stored securely and remain up to date
- Work closely with the Chair, trustees and senior staff team
What we’re looking for
You don’t need previous experience as a Clerk, although experience in administration, governance or minute-taking would be helpful. We are particularly looking for someone who:
- Has excellent organisational skills and attention to detail
- Can produce clear and accurate written records
- Is comfortable using Microsoft Office and online meeting platforms
- Can handle confidential information appropriately
- Is reliable, professional and able to work independently
- Shares ECI’s commitment to supporting people and communities across Exeter and Devon
What you’ll gain
- Experience supporting the governance of a respected local charity
- The opportunity to work alongside experienced trustees and charity leaders
- Insight into the strategic direction and decision-making of a charitable organisation
- Training, support and ongoing guidance
- The satisfaction of helping ECI continue its work supporting local people and communities
Commitment
- Approximately 3 hours per month
- Attendance at a Thursday evening Trustee Board meeting once per month
- Fully remote role
What we offer
- Flexible volunteering opportunity
- Full support and training provided
- A laptop can be provided if required
- Be part of a friendly, purpose-driven team
- Gain valuable governance and administration experience
- Paid expenses and volunteer benefits (such as Jelly discounts and a coffee vouchers)
- References
If you are interested in making a difference to your community, please complete the volunteer enquiry form here or call 07599 907 020